QuickBooks Online: Connect Your Account
This guide walks you through connecting QuickBooks Online to AutoRev so your estimates, invoices, and payments land in your books without any manual entry.
Who: a QuickBooks Online admin. Time: under a minute.
Why connect QuickBooks Online
- Every estimate created in AutoRev mirrors into QuickBooks as an estimate.
- The invoice created when a customer accepts an estimate mirrors into QuickBooks as an invoice.
- A card payment on that invoice records a matching payment in QuickBooks.
- All of it lands within about five minutes. Nothing already in QuickBooks changes.
Connect QuickBooks Online
QuickBooks Online does not use an API key. You connect it with a one-click sign-in, the same way you would connect any app to your Google account.
In the AutoRev dashboard, go to Settings, Integrations, open the QuickBooks Online card, and click Connect QuickBooks. You are sent to Intuit's sign-in page. Sign in as an admin, pick the company you want to connect, and click Connect. You land back on AutoRev, already connected.
There is nothing to copy, paste, or look up first.
What syncs
| From AutoRev | Lands in QuickBooks as |
|---|---|
| A new estimate | A QuickBooks estimate |
| The invoice created when a customer accepts | A QuickBooks invoice |
| A card payment on that invoice | A QuickBooks payment |
Only new activity syncs. Estimates, invoices, and payments already in QuickBooks or AutoRev before you connected are not touched.
Disconnect or reconnect
Open the QuickBooks Online card any time and click Disconnect. New AutoRev activity stops syncing right away. Anything already in QuickBooks stays exactly as it is.
If QuickBooks ends the connection on its own (a revoked permission, an expired token), the card shows a Reconnect needed badge. Click Reconnect and sign in again to resume.
Troubleshooting
I don't see my company You need to be signed in to QuickBooks as an admin for that company. If you run several QuickBooks companies, check the company picker screen on Intuit's side and pick the right one.
Connected, but nothing shows up Only new estimates, invoices, and payments sync after you connect. Give it about five minutes. Older records already in QuickBooks or AutoRev never sync retroactively.
Reconnect needed QuickBooks ended the connection on its own. This can happen after a password change or a routine security check on Intuit's side. Click Reconnect on the QuickBooks Online card and sign in again.
Need help?
Email support@autorev.ai or ask Claude "I'm having trouble with my QuickBooks integration."